Compliance for the Savvy Business

According to a study done by the market researcher Gartner Group, an astounding 97% of all business communications are done via email. And a startling 80% of respondents ranked email as more valuable than the phone in business communications in a META Group survey. Email facilitates communication with multiple parties, generates written records of interactions, and allows for the mobile, prompt delivery of information and documents. With email such an active component of the modern company, email accessibility, security, and archiving have become key factors to the successful business.

Email accessibility and security are obvious concerns. Restrictions on email access can limit productivity and efficiency, but uncontrolled email access can put businesses at risk for spam, malware, and data loss or theft. But email archiving is just as important as email accessibility and security. Besides the internal benefits of information accessibility and saved disk space (archived emails are stored in a compressed format), email archiving helps businesses meet regulatory and compliance laws. Compliance is composed of three elements; data durability, data security, and ability to audit. Data must be retained in its original format. Data must be protected from physical damage and unauthorized access. And data must be easily accessible by authorized sources. Email archiving fulfills each of these aspects, protecting the business from hefty fines and severe penalties. So reap the benefits and ensure compliance; use email archiving.